How should file labels be keyed?

Keying file labels in all capital letters with no punctuation is a standard practice in many organizational and archival systems. This method enhances readability, ensures uniformity, and reduces the risk of ambiguity. Capital letters make the labels easily distinguishable, even from a distance, and can improve visibility in various lighting conditions.

Omitting punctuation also streamlines the labels, which can minimize confusion or misinterpretation, particularly when labels are scanned or processed by filing systems. A straightforward format, without additional symbols, ensures that the purpose of the label is clear and easily recognizable at a glance.

Using a consistent formatting style, such as all capital letters without punctuation, aids in maintaining an organized filing system, making it easier for individuals to locate and identify files quickly and efficiently. This practice is widely adopted in professional settings where clarity and efficiency are paramount in office administration.