What is the method of storing records for efficient retrieval called?

The method of storing records for efficient retrieval is known as filing. This process involves organizing documents or records in a systematic manner, which makes it easier to locate and access them when needed. Filing systems can vary in complexity, but the main objective remains the same: to ensure that information is stored logically and can be retrieved promptly.

Filing utilises various methods such as alphabetical, numerical, or by subject to classify and organize records. This structured approach is essential in office environments where quick access to information is crucial for productivity and decision-making.

While cataloging, archiving, and indexing are all related to record management, they serve different purposes. Cataloging refers to creating lists or databases that describe the contents of a collection but may not necessarily provide a quick retrieval system. Archiving involves storing records that are no longer actively used, but are retained for historical or compliance reasons, which may not prioritize immediate access. Indexing, on the other hand, involves creating an index or guide to help locate information quickly, but it is typically a component of a broader filing system rather than a standalone method of storing records. Thus, filing stands out as the primary method focused on the straightforward storage and retrieval of records.