What is the role of a secretary during a meeting?

The role of a secretary during a meeting is primarily focused on taking minutes and managing details. This involves recording the discussions, decisions, and action items that arise during the meeting, ensuring there is an accurate and official record that can be referred back to later. Additionally, the secretary may manage logistical details, such as preparing the agenda, coordinating the schedule, and ensuring that all necessary materials are available for the participants.

This role is crucial for maintaining clarity and accountability within the organization since the minutes serve as a reference for participants and a record for those who were not present. By effectively managing these details, the secretary supports the meeting's productivity and helps facilitate effective communication within the team.