Which of the following best describes 'indexing' in records management?

Indexing in records management refers to the process of labeling and arranging entries in a way that facilitates easy access and retrieval. This includes creating a systematic method for listing records, which could involve assigning index numbers, keywords, or categories to each record. By indexing, an organization ensures that information can be found quickly and efficiently, improving overall productivity and reducing the time spent searching for documents.

The practice of indexing is crucial because it enables users to navigate through vast volumes of records without needing to recall every detail about a document. A well-organized index system allows for the quick location of records based on specific criteria, ensuring that information retrieval meets operational needs.

In contrast, while archiving, determining classification, and removing obsolete records are important aspects of records management, they do not specifically describe the function of indexing. Archiving relates to preserving records, classification refers to organizing records into categories, and removing obsolete records involves purging unnecessary information to maintain an efficient filing system. Thus, indexing stands out as the primary method for enhancing access to information within records management.